Risks to personal and organizational data have never been greater than today. In an ever evolving online interconnected workplace the threat of ransomware and social engineering is increasing at an alarming pace. However, there are ways to safeguard you, your team’s and your organization’s digital assets from those that would look to profit at your organizations expense. So how can you protect your business?
1st: Start with a plan.
With the majority of any cyber-disaster preparedness plan often beginning with contacting your IT department, it’s important that you take stock of the items that you think have been affected by the data breach. Check to see if any client data has been accessed, if it has then ensure you have a strategy in place (and a designated spokesperson) to communicate with said client(s). This should also include plans for key documents, data, and lists of belongings and property.
2nd: Document. Document. Document.
Make sure you keep notes of every part of your system(s) that has been effected by the security breach. If you’re unsure it’s imperative that you have your IT department keep track.
3rd: Educate your employees on cybersecurity
Even the most sophisticated security software won’t protect your business if employees click on improper pop-ups or fall for phishing scams. Train your employees on the threats they face and the safest way to use the company’s Internet and email. Have a sophisticated pop-up blocker and spam filter installed on each computer to minimize risk.
4th: Install the right software.
Following from the third point, make sure your computer systems are installed with most up-to-date antivirus and anti-spyware software. Many security software and IT companies offer software programs tailored to small business needs, for prices that will fit well within your budget.
Ensure you have firewall security. Firewalls protect your internal networks from Internet threats. Make sure to install them not only on your server, but on all office computers, laptops and mobile devices, as well.
It is also equally as important that all of your software is up-to-date! When an update to your operating system becomes available, download and install it immediately. Updates often contain improvements to security based on most recent viruses and attacks.
5th: Finally, most importantly, back up all your data.
It’s critical that you regularly back up your important business data and information, from customer records to accounting files. This will lessen the damage in the case of a breach or computer problem. Ensure that these files are backed up to secure drive, whether that encrypted or on the cloud. Most of the recent versions of operating systems provide built-in encryption as a standard or optional feature. Turning this on will greatly reduce the value of any data that a hacker may obtain!
KBH Chartered Accountants works with businesses to ensure they are set-up for success. In the coming month(s) we will be holding seminars partnering with SNS Technologists to bring you the necessary tools and information to protect your business. To join our mailing list and ensure you don’t miss out on any opportunities, e-mail info@kbh.ca